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Q&A database conversions
Q&A Documents Conversion Services
Database Export and Conversion Services
We can extract the data from any Q&A database to a format that is
importable into programs such as Microsoft Access and Excel. You send us the database (the
.dtf plus the .idx file), we perform the extraction according to any special instructions you
provide, then send you the export file, ready for you to import into your other program
(or use as a Microsoft Word or WordPerfect mail merge file).
can perform a
complete A to Z conversion forms, data, reports, macros, saved
specs, merge documents, etc. migrating your Q&A
products such as Microsoft Access,
Sesame, Alpha Five or another appropriate database
product, providing you with
a modern, trouble-free and 100%
ready-to-use data management system.
Conversions to Sesame are generally less
costly because it has certain compatibilities with Q&A. It's also much
easier for former Q&A users to become comfortable with because of the
commonality of shortcut keys (F10, F9, etc.) and because it uses the
same search methodology and syntax as Q&A.
Things are going great! We are very
happy with our new system....
running flawlessly these past few months.
Your conversion of our
old Q&A database system is working out very well. It went
much smoother than expected. We feel very lucky to have found you.
Q&A for Windows databases
can contain multiple forms, such as a Master form, a Main Menu form,
an input form and one or more search forms. The database might also
contain scripts which link the forms into a kind of application. If
you have a Q&A for Windows application like this, we can
convert it for you.
other customization features
such as Programming, Macros, Saved Specs,
Batch Posting, Restrict Values, Initial Values,
and Field Templates may
you for being so diligent in converting the [Q&A] database [to Access]. I've
viewed the database and everything looks good."
-- Adam Wolf, Legal Web Design,
"It worked great. I imported it [the converted Q&A
database] directly into Outlook XP. I really appreciate both the quick
turn-around as well as the surprise discount. Again, many thanks!"
-- Russell Jalbert,
"You did a
great job saving my old Q&A files in a useful Excel format just as you promised.
I am deeply indebted to you. Thank you so much. I strongly recommend your
service to anyone who needs it."
--Dr. Donald Rapp,
"Thanks very much for your
work on this [converting two Q&A databases to an MS Access database]. We
installed the database today and the user is extremely happy. I appreciate your
attention to detail, and desire to provide an excellent service."
for all your help. The database works great. It was the easiest conversion I've
working out fine with our [new Access]
database [converted from Q&A]. Thanks for the good
work. -- Jim Schaefer,
Basic conversion converts all Q&A database
fields as the same data type (Text, Number, Date, etc.)
If you've been having problems with the
database such as disappearing data, reports that won't run, intermittent or regular
error messages when performing certain operations, or the like,
us. (Please do not supply us with a
database that you know is damaged, thinking
that it will all "work out okay" in the end. You're only shortchanging yourself as this
delays the conversion process and may result in additional charges above what we
would normally charge to isolate and repair the damage in advance of conversion.)
Any databases supplied to us for conversion
must have all password protection removed or you must provide us with the top-level
administrative UserID and Password.
During our post-conversion check, we
compare before-and-after record counts as well as
the records in the converted database and compare them with the same records in the Q&A
database to ensure that the conversion process correctly transferred
all the data. We
guarantee that all of your data will be converted 100% accurately.
PLEASE DO NOT SEND ANY FILES TO US
BY EMAIL ATTACHMENT WITHOUT OUR
WE DO NOT OPEN ATTACHMENTS UNLESS WE KNOW WHO THEY'RE FROM.
Read an actual
Conversion Summary Report
we provided to a client following a large multi-database
Take care when choosing a data conversion service
Beware of developers and companies
claiming to be Q&A conversion experts. They can be
very convincing. But what you get back from them (after
you've paid) might not be what you expected. We've heard the
horror stories and have fixed the work that others have failed to properly perform.
The more valuable your data, the more caution you should
exercise in choosing who will do your Q&A conversion. Q&A
databases can be damaged in ways that you might not see
during ordinary usage. A database can contain invalid
non-Y2K-compliant dates that might look like 21st century
dates but are actually 20th century dates (1912 instead of
2012). Records can be corrupted. Q&A might report that there
are far more (or far fewer) records in the database than
there actually are. Problems like these, common in Q&A
databases, are not checked for by some conversion "experts"
and can result in a poor
conversion that you might not discover for days or weeks.
We know Q&A inside and out better than anyone. We wrote
The Q&A Bible (1993 IDG Books) and published The
Quick Answer Q&A newsletter for 15 years. We check
all Q&A databases prior to conversion so that you receive a
guaranteed 100% accurate and healthy data conversion.
Minimum charge of $125 for
services. Minimum charge of $160 for conversion services on small databases that
have little or no customization. Larger jobs are quoted at a flat rate after we've
evaluated the database(s). Payments
on larger conversion jobs are normally arranged on an installment
basis. Turnaround time can be from two to
days. Rush jobs may incur an additional charge. The balance is due when the job is complete and ready to
send to you (normally by
email attachment). We
accept company checks and all major credit cards.
We work with you to arrange
conversions so that
you do not experience any system down time.
For a site unseen ballpark estimate. . .
For each database, tell us which version of Q&A it is,
how many fields are in it, how many of those fields are memo or
notes fields that might contain more than 250 characters,
number of records in the database, the
number of reports, if you use Q&A macros with your system,
and whether you have experienced any
problems with the database, such as Q&A error messages appearing when you try to
use the database. Also, describe any additional
features you want in the converted database, such
as additional fields, special field formatting, field validation, initial values, reports, programming,
lookups, and the like. Our conversion estimates
do not include reports unless you explicitly ask for them.
For advanced conversion jobs that might
include re-creating the Q&A programming, field restrictions, reports and the like, we must
evaluate the Q&A database
before giving you a firm quote. If the
database is highly complex, there may be a pre-conversion
evaluation charge. If you then
have us perform the work, the evaluation charge will be deducted from our
overall conversion charges.
We have the know-how and tools to convert
your Q&A for DOS Write documents to Microsoft Word for Windows
(.doc) or Rich Text Format (.rtf) documents.
Our conversions retain the general formatting
of your original Q&A Write documents and preserve the following document elements:
- All text
- Relative Linespacing*
- Relative Font Sizes*
- Enhancements such as bold, italics,
- Page Margins
- Page Numbering (Q&A's "#" page number
symbol is converted to page number)
- Justification (full, left, center, or right)
- Headers / Footers (plus alignment and
page number, if used)
- Temporary Margins
* For Q&A DOS documents, fonts, font sizes,
and linespacing are relative. Fonts used in DOS programs and fonts used in Windows
programs are not cross-compatible.
(Windows does not recognize DOS fonts.) Conversion can't convert fonts in your Q&A documents to
"equivalent" Windows fonts because there
are no equivalents. If your Q&A document contains several font sizes
and/or font enhancements, however, conversion preserves
those sizes and enhancements. For an additional
charge (see below) we can apply fonts and font sizes to converted documents so they
closely match the output you get when printing them in Q&A for DOS.
In this case, though, you must supply us with a printed example of
each document since we may not have the same fonts that have been
applied to your Q&A documents.
Document elements that appear in the
converted document as plain text:
- Document Programming statements (Q&A 4.0
- Document *JOIN* and *QUEUE* commands
- Embedded printer control codes
- Other "exotic" embedded elements
Line Draw (graphic lines and boxes)
convert as these are comprised of DOS ASCII extended graphics characters that aren't
supported in Windows word processors. They normally appear in the converted document as
"foreign accented" characters. (However,
if you have us convert to RTF Rich Text Format which is compatible
with today's major word processors, including Microsoft Word, Open
Office and WordPerfect, chances are that most of your line
draw can be preserved.) We can remove any line draw from your pre-converted Q&A
documents (or convert lines to a line of dashes or asterisks) for an additional charge,
though we prefer that you do this.
The Q&A for DOS word processor is a monospace screen (as opposed to
WYSIWYG/proportional in Windows word processors). Columns, boxes and the like
that were aligned by
"hand-spacing" when the document was created will lose that alignment when converted and viewed in
your Windows word processor. You can correct for this by applying a
monospace font such as
to those documents (after
receiving them back from us) to get the columns to properly align once
Hand-spacing in the Q&A documents may also cause irregular line
wrapping in the converted documents. This cannot be fixed except by
manually editing the converted documents. We can do this for you for
an additional charge. Again, however, this is normally fixed by
opening the document in your Windows word processor and applying a
monospace font to it.
not convert Q&A merge fields
to valid merge fields for the target word processor because the merge field codes are
unique to the word processor you'll be using. Windows word processors require you to
specify a valid data source before you can place merge fields in a document.
* * *
"Many thanks for your help and the speedy
service [Q&A document conversions to MS Word for Windows]. We
were not looking forward to having to rekey this whole job! If I get further Q&A
files I'll certainly contact you again."
--Ann Joshua, Joshua Associates, Typesetters
* * *
For an additional charge (see below), we can
replace Q&A merge field codes with text placeholders (field names inside brackets) for the
data source you'll be using in the converted document's word processor. This will make it
easier for you to turn the document into a merge document in the word processor
you'll be using..
For conversions to Microsoft Word for
Windows, the converted documents are compatible with all versions of Word for Windows from
version 6.0 on, including Word 95, 97, 2000 and later versions (as of this writing). For
conversions to WordPerfect for Windows, we convert to WordPerfect for Windows 6.0 format.
The optimum conversion format is Rich Text Format (RTF). RTF does the
best job of retaining document characteristics.
cannot guarantee perfect conversion of Q&A documents in terms of look,
pagination and layout. Some converted documents may require some
manual editing to make them print out looking exactly like the
original Q&A documents. By having us perform the conversion, you
understand and agree to this.
How It Works
We understand the importance of your documents
to your business or profession and that they contain private, proprietary, and sensitive
information. We use a "blind" conversion process. We do not open or otherwise view your
documents at all. The only time we might need to open a document is to troubleshoot a
conversion problem. Should such a problem occur, we will contact you for instructions.
We will be happy to convert a
representative* Q&A Write document for you at no charge so you can see the
results. You can email it to us (as a file attachment) at
firstname.lastname@example.org after requesting
and receiving our okay to send them.
*Sample documents for free
conversion must be of the same type and approximate length as the documents you
plan on having converted. This is the only way we can quote you an estimated
conversion price for the job.
The easiest way to get your documents to us
is to zip them into one or more zip files, then send the file(s) to us
by zipped file via email attachment
(if under 10MB). If you want a
new blanket filename extension assigned to the converted documents (such as .NEW
or .DOC), that extension must be the same for all converted documents.
Write document files for conversion must conform to the DOS "8.3" file
naming convention. File names cannot exceed 8 characters not counting
the file extension. (The file extension is optional.) All file
names must be unique through the first 8 or fewer characters
unless the files are provided in separate directories.
For example, if you have a
file named ccminv.001, you cannot also have a file named
because in this case the file names are not unique. Conversion
replaces the file extension with the target program's file extension
.doc or .rtf so the file names must be unique up through the period.
File names that do not meet the unique criterion must be
renamed beforehand so that they are unique, or provided in
When we've finished converting your
documents, we'll zip them into one or more files and send them to you by whatever means
you prefer. Turnaround time is normally just a few days. Your original documents are
permanently deleted from our computers after 30 days unless you specify otherwise.
$80 minimum charge.
Document conversion jobs
are usually quoted at a flat rate once we
know the approximate average length and number of documents involved. Turnaround
time is normally three to five working days. Rush
work may incur additional charges. 50% of the estimated
amount is required in advance of beginning work. The balance is due when the job is
complete and ready to send to you. We accept company checks and all major credit
For document conversion jobs that include multiple directories of
documents, there is an additional $5.00 per directory charge.
For a "site unseen" estimate. . .
Q&A Documents -- tell us how many documents
you have, about how many pages they are on average, what they
contain (general correspondence, plain text, merge fields, aligned columns of
text or data, if they
contain lots of box or line draw, etc.). For large conversion jobs (50 or more
documents), we will gladly convert several of your representative documents in advance at
no charge so you can see the result.